When you receive an email containing information about a meeting, appointment, or event, Outlook allows you to create a calendar event directly from the email.
Open the email and look for an option such as “Create Event” or “Add to Calendar.”
Clicking on this option will open a new calendar event window with relevant details automatically filled in.
2. Scheduling Meetings:
When composing a new email, you can schedule a meeting directly from the email composition window.
Look for an option like “Meeting” or “New Teams Meeting” (if you’re using Microsoft Teams integration).
This will create a calendar event linked to the email, making it easy to coordinate schedules with others.
3. Viewing Calendar in Email Sidebar:
Outlook typically features a sidebar that allows users to view their calendar while working on their email.
This sidebar provides a quick overview of upcoming events and appointments without leaving the email interface.
4. Email Notifications for Calendar Events:
Outlook can send email notifications as reminders for upcoming calendar events.
Users can customize these notifications to receive alerts for events at specific times before the scheduled start.
5. Responding to Calendar Invitations via Email:
When you receive a calendar invitation, you can respond directly from the email without opening the calendar application.
Options to accept, decline, or propose a new time may be available within the email invitation.
6. Email-Based Calendar Sharing Invitations:
When you want to share your calendar with others, Outlook often provides options to send calendar sharing invitations directly from the email interface.
This simplifies the process of granting others access to your schedule.
7. Linking Emails to Calendar Events:
Users can link specific emails to calendar events, providing context or reference materials for a particular meeting or appointment.
8. Integrated Scheduling Assistant:
Outlook’s Scheduling Assistant, used when scheduling meetings, allows you to see the availability of attendees directly within the email composition window.
