Shared Calendars

Sharing Your Calendar:

In Outlook Desktop Application:

1. Open Outlook:
   • Launch your Outlook desktop application.
2. Go to Calendar:
   • Navigate to the Calendar view.
3. Select Calendar:
   • Find and select the calendar you want to share (if you have multiple calendars).
4. Share Calendar:
   • Look for a “Share Calendar” or “Share” option in the toolbar. The location of this option may vary depending on your version of Outlook.
5. Choose Calendar Permissions:
   • A new window will appear. Enter the email addresses of the people you want to share the calendar with.
   • Set the permissions for each person (e.g., “Can View,” “Can Edit”). You can also specify details like the level of detail to be shared.
6. Send Invitations:
   • Click “Send” or “OK” to send invitations to the selected individuals.

In Outlook Web App:

1. Sign in to Outlook:
   • Go to the Outlook Web App (OWA) and sign in.
2. Go to Calendar:
   • Click on the “Calendar” icon to go to the Calendar view.
3. Select Calendar:
   • Find and select the calendar you want to share.
4. Share Calendar:
   • Look for a “Share” or “Share Calendar” option. It might be in the toolbar or within the settings/options.
5. Choose Calendar Permissions:
   • Enter the email addresses of the people you want to share the calendar with.
   • Set the permissions for each person.
6. Send Invitations:
   • Click “Send” or “Save” to send invitations.

Accepting Shared Calendars:

• If someone shares their calendar with you, you’ll receive an email invitation.
• Open the email and click on the link to accept the invitation.
• The shared calendar will then appear in your calendar view.

Important Notes:

• Make sure that the people you’re sharing the calendar with have the appropriate permissions.
• Calendar sharing might require an email system that supports this feature.
• The steps might vary slightly depending on your Outlook version and email configuration.