Mail Rules

In Outlook Desktop Application:

1. Open Outlook:
   • Launch your Outlook desktop application.
2. Go to Home Tab:
   • Navigate to the “Home” tab in the ribbon.
3. Rules and Alerts:
   • In the “Home” tab, look for the “Rules” option in the “E-mail” section.
   • Click on “Rules” and select “Manage Rules & Alerts.”
4. Rules and Alerts Window:
   • In the “Rules and Alerts” window, click on “New Rule.”
5. Start from a Blank Rule:
   • Choose “Apply rule on messages I receive” and click “Next.”
6. Conditions:
   • Set conditions for your rule. For example, you can choose conditions like specific words in the sender’s address, subject, etc.
   • Click “Next” when done.
7. Actions:
   • Choose the actions you want the rule to perform. For example, move the message to a folder, flag it, forward it, etc.
   • Click “Next” when done.
8. Exceptions (Optional):
   • If needed, you can set exceptions to the rule. For example, exclude certain emails from the rule.
   • Click “Next.”
9. Finish Rule Setup:
   • Give your rule a name and decide whether to run it on existing messages.
   • Click “Finish” and then “Apply” in the “Rules and Alerts” window.
10. Close and Save:

• Click “OK” to close the “Rules and Alerts” window.

In Outlook Web App (OWA):

1. Sign in to Outlook:
   • Go to the Outlook Web App (OWA) and sign in.
2. Settings:
   • Click on the gear icon in the top-right corner to access settings.
3. View All Outlook Settings:
   • Scroll down and click on “View all Outlook settings.”
4. Mail > Rules:
   • Navigate to “Mail” > “Rules.”
5. Add a New Rule:
   • Click on “Add a new rule.”
6. Rule Settings:
   • Set conditions, actions, and exceptions as needed for your rule.
7. Save Changes:
   • Click “Save” to apply the rule.