Mail Rules

In Outlook Desktop Application:

  1. Open Outlook:
    • Launch your Outlook desktop application.
  2. Go to Home Tab:
    • Navigate to the “Home” tab in the ribbon.
  3. Rules and Alerts:
    • In the “Home” tab, look for the “Rules” option in the “E-mail” section.
    • Click on “Rules” and select “Manage Rules & Alerts.”
  4. Rules and Alerts Window:
    • In the “Rules and Alerts” window, click on “New Rule.”
  5. Start from a Blank Rule:
    • Choose “Apply rule on messages I receive” and click “Next.”
  6. Conditions:
    • Set conditions for your rule. For example, you can choose conditions like specific words in the sender’s address, subject, etc.
    • Click “Next” when done.
  7. Actions:
    • Choose the actions you want the rule to perform. For example, move the message to a folder, flag it, forward it, etc.
    • Click “Next” when done.
  8. Exceptions (Optional):
    • If needed, you can set exceptions to the rule. For example, exclude certain emails from the rule.
    • Click “Next.”
  9. Finish Rule Setup:
    • Give your rule a name and decide whether to run it on existing messages.
    • Click “Finish” and then “Apply” in the “Rules and Alerts” window.
  10. Close and Save:
  • Click “OK” to close the “Rules and Alerts” window.

In Outlook Web App (OWA):

  1. Sign in to Outlook:
    • Go to the Outlook Web App (OWA) and sign in.
  2. Settings:
    • Click on the gear icon in the top-right corner to access settings.
  3. View All Outlook Settings:
    • Scroll down and click on “View all Outlook settings.”
  4. Mail > Rules:
    • Navigate to “Mail” > “Rules.”
  5. Add a New Rule:
    • Click on “Add a new rule.”
  6. Rule Settings:
    • Set conditions, actions, and exceptions as needed for your rule.
  7. Save Changes:
    • Click “Save” to apply the rule.