Schedule a meeting

  1. Open Microsoft Teams:
    • Open the Microsoft Teams app on your desktop or navigate to the Teams web version.
  2. Go to the Calendar:
    • Click on the “Calendar” tab in the left sidebar. If you don’t see the Calendar tab, you can find it in the “More” dropdown menu.
  3. Schedule a New Meeting:
    • Click on the “New meeting” button in the top-right corner.
  4. Enter Meeting Details:
    • Fill in the details for your meeting:
      • Title: Enter a name for your meeting.
      • Location: Choose “Teams Meeting” as the location.
      • Start time and End time: Set the date and time for your meeting.
      • Repeat: If your meeting is recurring, set the recurrence pattern.
      • Details: Add any additional information about the meeting.
  5. Invite Participants:
    • In the “Invitees” field, enter the names or email addresses of the people you want to invite to the meeting.
    • You can also click on the “Scheduling Assistant” to check the availability of participants.
  6. Choose Meeting Options:
    • Click on “Meeting options” to configure settings such as who can bypass the lobby, who can present, and other meeting preferences.
  7. Send the Invitation:
    • Click on the “Save” button to schedule the meeting.
    • You will then have the option to send invitations to participants by clicking on “Send” in the meeting details window.
  8. Join the Meeting:
    • When it’s time for the meeting, you can join by going to the Calendar, finding the meeting, and clicking on “Join.”

Additionally, Microsoft Teams allows you to schedule meetings directly from Outlook. If you use Outlook, you can create a Teams meeting while composing a new calendar event.

Please note that the exact steps and options might vary slightly depending on updates and changes to the Microsoft Teams interface. Always refer to the latest Microsoft Teams documentation for the most accurate and up-to-date instructions.